Free Meeting Planning Services
Embassy Suites Hotel and Conference Center in Plainfield Indiana

Complimentary Meeting Planning Services

Let us help you plan your next meeting, event or tradeshow

Visit Hendricks County’s professional staff is available to help make your meeting or conference a success - from the planning stages through completion, and we can customize our services to meet your specific needs. The resources below are a sample of what we can provide for you and FREE of charge.

Pre-Convention or Finding the Perfect Venue

Our sales team is your first contact for planning an event in one of our Central Indiana communities. We can:

  • Shepherd your entire bid process including hotel and venue proposals.
  • Pair your meeting with the perfect space.
  • Coordinate individual or group site inspections of hotels and meeting facilities.
  • Assist in recommending local attractions, dining and shopping and help plan group tours and activities for your attendees and families.
  • Communicate information directly to your convention planning committee.

On-Site Planning Assistance or Destination and Planning Resource

We are your go-to Hendricks County experts. We can supply you with all the local information you and your attendees need, including:  

  • Welcome bags
  • Speaker or conference gifts with local flair
  • Conference supplies
  • Hospitality services

Promotional Services

We can be an extension of your event marketing team. Each event is different in their promotional needs, so we will work with you to build a strategy to get your information in front of your target market. Services we can provide include:

  • Marketing Assistance
  • Media Assistance
  • Content Creation 

Promotion of the event:
We can provide a dedicated page on our website to promote your upcoming event.

Promotion of the area:
We can be your information resource on the area by providing visual and written content for your website, promotional pieces, etc.

For more information, contact us: 

Plan Your Visit

Maps & Info
Request or download your free visitor's guide
2018 Visitor Guide